Enterprise Content Management (ECM)

DocuSource provides Enterprise Content Management solutions and regulatory compliance initiatives for industries such as aerospace, mortgage bankers and providers, logistics and transportation, retail, title and escrow, trade associations, law firms, government agencies, health care, financial services, construction, accounting firms, distribution, entertainment and education.

• Enterprise Content Capture Solutions
• Enterprise Content Management System
• Enterprise Content Storing and Retrieval
• Delivering Enterprise Content
• DocuSource Content Conversion
• DocuSource Document Management Assessment
• Technology Partners
• Case Stories
• Software, Hardware and Financing Products

Enterprise Content Management

DocuSource leverages its document management experience to provide Enterprise Content Management solutions for problems related to all of a company’s organizational processes. Enterprise Content Management is the combination of technologies used in content lifecycle management. The application of ECM varies according to specific content lifecycle within a company. ECM tools and strategies allow the capture, management, storage, preservation and deliverance of an organization’s unstructured information through interconnecting software and hardware tools. From the initial company assessment to inevitable maintenance, DocuSource implements need specific design solutions to shore up, and in some cases compliment, the infrastructure of businesses.

Enterprise Content Capture Solutions

Integral to Enterprise Content Management, document capture & data capture are the processes of imaging a hard copy document through scanning and accessing digital images from other databases. Document capture accelerates business processes by collecting paper documents, digital documents, forms, e-documents, transforming them into accurate, retrievable information, and delivering the data into your line of business application and databases. DocuSource’s capture solution is a “Best of Class” digital imaging hardware system (scan/print/copy/fax) offering award-winning full-color systems, black/white, digital networked printers and multifunction devices. An organization’s productivity and cost-efficiencies are significantly increased when capture technologies are implemented. DocuSource's document management software integrates the latest imaging and scanning technology for document & data capture systems to replace manual data input. Read more...

Enterprise Content Management System

Productivity increases when an Enterprise Content Management System’s workflow capabilities are implemented. Customized and streamlined, the DocuSource document management system’s module accelerates the completion of critical business tasks, resulting in increased operational efficiencies and reduced costs. Attempting to accomplish these types of activities with manual paper based systems can be very labor intensive, prone to error, and lack accountability. DocuSource’s Enterprise Content Management Software bridges the gap between information stored on documents and those converted to digital images. Our "Five-Step Approach" and "Solution Implementation Methodology" assures customers a successful, customized system to eliminate the manual processing of paperwork. DocuSource’s solution also provides automated workflow functionality that allows organizations to re-engineer and streamline work processes. Read more...

Enterprise Content Storing and Retrieval

DocuSource's database and electronic document management systems can be defined as Enterprise Content Management tools. Once captured, document assets are stored in a central repository to provide immediate access to anyone who is given secured access. The data manager automatically builds a file structure that allows you to assign images to projects, files, and dividers. The document management software indexes documents during the imaging process to facilitate an intelligent, easy-to-use, and instantaneous document retrieval capability. DocuSource’s content solution can manage multiple forms of information in a single application, including documents that have been created in other applications such as Word, Excel, e-mails, line-of-business systems and e-forms. Once the images are captured and assigned to the appropriate indexes, the content is transferred to the storage location. Common data systems back–up procedures are implemented to provide disaster recovery of the data. Read more...

Delivering Enterprise Content

Central to Enterprise Content Management Software is your ability to digitally share stored images and documents with anyone/anywhere/anytime. DocuSource offers an array of modules, specifically designed to be used in combination, to address nearly every conceivable scenario for sharing stored images and documents, whether it is by print, fax, email, CD, or the Web. With DocuSource’s electronic document distribution, documents are delivered directly to the intended recipients, in TIFF, RTF or PDF format for e-mails and Web postings, eliminating the need for paper. DocuSource allows the requirements of the application to determine the solution employed at various stages of the document’s lifecycle. You decide which of the system modules to use in the construction of the right solution, whether it’s file tracking, imaging, workflow or e-forms. Read more...

DocuSource Content Conversion

Many customers have found that outsourcing media conversion processes to DocuSource allows them to concentrate on their primary business, and saves hundreds of thousands of dollars in personnel, hardware, and software costs. DocuSource uses skilled project management teams and qualified engineers to complete high-volume backfile conversion projects, converting paper, roll film, microfiche or other media into an electronic system that meets our client’s needs. Read more...

DocuSource Document Management Assessment

At DocuSource, we partner with our customers to assess needs, costs, processes and future expectations. We integrate your corporate strategy with our document expertise and innovative technology. Our goal is to make sure we understand all necessary details about a company’s business critical information, corporate initiatives, and guidelines before offering a solution—so that the solution is as comprehensive and customized as possible. After our initial document management assessment, we develop a plan to effectively addresses your total document related expenses without disrupting your core business functions. Read more...

Technology Partners

DocuSource works with many technology partners (OnBase, Böwe Bell + Howell, Canon U.S.A., eCopy, Inc., FileBound, Microsoft, U.S. Bancorp Equipment Finance, Kofax, and Kyocera Mita America, among others) who contribute different modules to DocuSource’s Enterprise Content Management strategies, ultimately designed and implemented for our clients. Our Technology Partners offer local and national training courses on the latest best practices and application case studies. DocuSource’s Training Professionals also provide customers with basic, advanced and custom training for your unique strategies, and business solutions. Read more...

Case Stories

Activision uses a solution developed and implemented by DocuSource to combine its MFPs and software from eCopy and ScanPoint to electronically capture and file compliance documentation. To prove Sarbanes-Oxley (SOX) compliance, companies must provide evidence in the form of documents, reports, bank statement reconciliations, system screen shots, etc. With its Sarbanes-Oxley Management system from Open Pages, Activision can create a web link from the SOX test to the evidence - which is stored in an Oracle database - via the Oracle Collaboration Suite. SOX testers (Activision employees) use eCopy ScanStations to capture and store documents to a set of folders in the Oracle Collaboration Suite when they are conducting the test. Additionally, eCopy ShareScan’s integration with Windows Active Directory ensures system security and proper validation of users.

Prior to a merger a warehousing and distribution company staffed 4 people to file and manage less than 7,000 signed invoices per day. After being brought in to assess the situation, DocuSource proposed using a Kodak document scanner and OnBase software for indexing and management of images. Documents are scanned using "zonal" optical character recognition. OCR for Forms automatically identifies and extracts from the forms six key values that are a) posted into company's accounting system and b) used to index the images into the OnBase system. Now a staff of 3 to process 15,000 invoices per day. Read more...

Software, Hardware and Financing Products

Full office technology integration requires the “Best of Class” combination of software, hardware and financing products. Some software solutions that DocuSource have implemented in the past are OnBase Front Office Scanning, Web Server, Workflow, and Application Enabler modules, LibertyNET system, Liberty IMS solution provider. DocuSource's manufacturer and developer certified technical professionals perform software & hardware installation. Hardware solutions offered by DocuSource include: Kodak scanners, Bell & Howell Spectrum XF Scanners, as well as office printers, office copiers, multifunction devices, color label printers, facsimile machines, wide format solutions, high volume production printers and copiers, other scanners, duplicators, cd/dvd publishers, oem toner, parts, and supplies. DocuSource works with GE Capital and US Bancorp to provide choice and flexibility in support of its customers' financing strategies with leasing, cost-per-unit, and purchasing options. Read more...